Wedding Planning

Event Planning 101: Why Online Tools Can Be Your Perfect Wedding Planning Partner

If you are newly engaged and want to avoid the pressures of planning a big wedding your help has arrived. Thanks to the wonders of technology, there are now more tools than ever to help you with the process. Whether you are planning a wedding, industry party, or fundraiser, help is just a few apps away. Here are some ideas for putting technology to work for you so you don’t lose your mind before the event is over.

Timelines

No matter if you have a year to plan or a month, creating and keeping to a schedule will be of utmost importance. Especially with weddings, you will want to write and establish mini-deadlines for specific tasks. Take a look at some of these online resources to help you with this part of the process:

  • Boomerang: Simple and intuitive, it works with gmail to find free time for you to work on the event
  • Liquid Planner: You enter the tasks you must do, how many people are working on it, and other details. Then the app estimates how long it will take you to do each task.
  • Doodle: Allows you to set your own schedule as well as plan time to work with others on your planning team.

Registration

Getting a good head count and registering event participants is one of the most complicated moving parts of planning an event. Lots of other decisions hinge on how many people you are expecting to attend, so an accurate idea is crucial to all stages of the planning process. Here are some apps for herding people:

  • Eventbrite: One of the most popular and well-known apps for ticketing, Eventbrite registers participants, allows them to pay online and advertises the event as well.
  • Rezgo: Monitor attendees, payment, special requests, and relevant reports using this online tool.
  • Amiando: Popular among charity organizations and even celebrities, Amiando hits all the registration highlights while also aiming for viral ticketing.

Collaboration

Depending on the size of your event, you likely will need a team of people helping you plan. That means you have to manage their time and tasks along with the rest of the event. You may even need to hire a corporate catering company to help with the food. If this seems overwhelming, you should reach out to Internet resources to help. Check out some of these options:

  • Basecamp: Plan your own timelines and tasks, plus set checklists and goals for the rest of your group.
  • Gatherball: This app works best for smaller gatherings such as reunions, family camping trips, or group vacations.
  • MindMeister: It’s perfect for brainstorming during the planning process. Plus you can build team connections to maximize efficiency.

Others to Try

If none of these apps seems like exactly the right fit for your event, there are literally dozens of other options you can check out in order to find the perfect solution. Here’s a list of possible choices:

  • Google Drive: Lots of functions but heavy on spreadsheets
  • Slack: Not a lot of bells and whistles but good for basic organization
  • Trello: Very popular with many different capabilities

For your big event, you don’t have to do it alone when pulling off the perfect plan. Take advantage of online resources to help everything go smoothly.